Roles and Skills
ECLARO delivers top talent for a variety of Executive Secretary roles, tailored to meet different project needs, skills and levels of experience and expertise. Although the specifics and titles may vary for each individual business, our experienced recruiters have a track record of success in helping businesses hire at all levels
Junior Executive Secretaries
Focus on performing basic administrative tasks, assisting with scheduling and correspondence and maintaining documentation for executives.
Mid-Level Executive Secretaries
Handle more complex administrative tasks, manage executive calendars, coordinate meetings and support executives in their daily activities.
Senior Executive Secretaries
Lead administrative support for executives, develop and implement comprehensive administrative processes and manage large-scale administrative projects from start to finish.
Key skills
- Administrative Organization & Scheduling
- Executive Communication & Correspondence
- Meeting & Calendar Management
- Discretion & Confidentiality
- Multi-tasking & Prioritization
- Software Proficiency (Office Suite, CRM, ATS)
- Interpersonal & Relationship Management
Frequently asked questions
What are the core responsibilities of an Executive Secretary?
Executive secretaries manage the day-to-day operations of senior leadership by handling calendar scheduling, email management, appointment coordination, and correspondence. They screen calls and visits, prepare meeting agendas, arrange travel, and maintain confidential records. They often serve as the first point of contact for executives and are expected to anticipate needs, manage priorities, and handle administrative tasks that allow leaders to focus on strategic work.
What qualifications should we look for when hiring an Executive Secretary?
Ideal candidates typically have 3-5 years of executive-level administrative experience, proficiency in Microsoft Office and calendar management tools, and strong written and verbal communication skills. High school diploma is standard; some candidates hold associate or bachelor degrees. Certifications such as the Certified Administrative Professional (CAP) are valued. Most importantly, look for discretion, reliability, excellent organizational skills, and the ability to work independently and juggle multiple priorities under pressure.
How quickly can ECLARO place an Executive Secretary at our company?
ECLARO maintains a vetted pool of qualified executive secretaries ready to support your hiring timeline. Whether you need a candidate immediately to cover urgent staffing gaps or a longer-term placement, we work directly with you to understand your executive's specific needs and company culture. Once you brief us on your requirements, we can typically present qualified candidates within 1-2 weeks, with expedited placement available for urgent situations.
Can Executive Secretaries transition from contract to full-time roles through ECLARO?
Yes. ECLARO places both contract and permanent Executive Secretaries. Many companies prefer to start with a contract placement to evaluate fit and performance before committing to a full-time hire. Our candidates are flexible and professional, making the transition seamless when both parties decide to move forward with permanent employment.
Ways to hire through ECLARO
ECLARO can fill this role through contract or contract-to-hire staffing, direct placement, an Employer of Record (EOR), recruitment process outsourcing (RPO), or a dedicated offshore team in the Philippines (ECAPTIVE).