Roles and Skills
ECLARO delivers top talent for a variety of Executive Administrative Assistant roles, tailored to meet different project needs, skills and levels of experience and expertise. Although the specifics and titles may vary for each individual business, our experienced recruiters have a track record of success in helping businesses hire at all levels
Junior Executive Administrative Assistants
Focus on performing basic administrative tasks, assisting with scheduling and correspondence and maintaining documentation for executives.
Mid-Level Executive Administrative Assistants
Handle more complex administrative tasks, manage executive calendars, coordinate meetings and support executives in their daily activities.
Senior Executive Administrative Assistants
Lead administrative support for executives, develop and implement comprehensive administrative processes and manage large-scale administrative projects from start to finish.
Key skills
- Executive calendar and meeting management
- Advanced business writing and editing
- Multi-project coordination and prioritization
- Financial acumen and expense reporting
- Discrete communication and confidentiality
- Proficiency in enterprise software (Microsoft Office, email systems, project management tools)
- Relationship building and executive stakeholder management
Frequently asked questions
What does an Executive Administrative Assistant do day-to-day?
Executive Administrative Assistants serve as the operational backbone for senior leadership, managing complex calendars, coordinating high-level meetings, and handling confidential communications. Daily responsibilities include scheduling and preparing for executive meetings, drafting and editing business correspondence, managing travel arrangements, coordinating board meetings or strategic initiatives, tracking budgets and expenses, and serving as a liaison between the executive and internal/external stakeholders. They anticipate needs, solve problems proactively, and ensure the executive can focus on strategic priorities.
What qualifications should we look for in a candidate?
Strong candidates typically have 5+ years of administrative experience, with at least 2-3 years supporting C-level or senior executives. Look for proficiency in Microsoft Office, email management systems, and project tracking tools. Critical soft skills include attention to detail, discretion, excellent written and verbal communication, and the ability to juggle multiple priorities without supervision. Many employers also value experience with calendar systems like Outlook, knowledge of corporate governance, and familiarity with expense management or financial reporting tools. Advanced organizational skills and the ability to work autonomously are essential.
Why should we hire an Executive Administrative Assistant through a staffing firm like ECLARO?
Staffing firms like ECLARO handle the recruitment, screening, and vetting process, saving your HR team significant time. ECLARO sources candidates pre-screened for executive-level support experience, validates their technical skills, and manages onboarding. Whether you need a full-time placement or a contract professional, staffing partnerships provide flexibility without the overhead of in-house recruiting. You gain access to experienced professionals quickly, and ECLARO handles payroll and administrative compliance, allowing your team to focus on core business operations.
Are there common certifications or credentials that strengthen a candidate's profile?
While not always required, certifications can differentiate strong candidates. The Professional Administrative Certification (PAC) or Certified Administrative Professional (CAP) designation demonstrates commitment to the field and mastery of core competencies. Some candidates may also hold certifications in project management (like CAPM), meeting management, or specific software platforms. However, hands-on experience supporting executives—particularly in fast-paced environments—is often valued more highly than credentials alone. When working with ECLARO, you can specify credential preferences, and they will prioritize candidates who meet your exact requirements.
Ways to hire through ECLARO
ECLARO can fill this role through contract or contract-to-hire staffing, direct placement, an Employer of Record (EOR), recruitment process outsourcing (RPO), or a dedicated offshore team in the Philippines (ECAPTIVE).