Roles & Skills
ECLARO delivers top talent for a variety of Fund Administrator roles, tailored to meet different project needs, skills and levels of experience and expertise. Although the specifics and titles may vary for each individual business, our experienced recruiters have a track record of success in helping businesses hire at all levels
Junior Fund Administrators
Focus on performing basic fund administration tasks, assisting with data entry and transaction processing and maintaining fund records.
Mid-Level Fund Administrators
Handle more complex fund administration tasks, integrate fund data with overall business strategies and contribute to the development of new fund administration procedures.
Senior Fund Administrators
Lead fund administration initiatives, develop and implement comprehensive fund administration strategies and manage large-scale fund administration projects from start to finish.
Key skills
- Fund accounting and reconciliation
- Financial reporting and statement preparation
- Regulatory compliance and audit management
- Investment operations and settlement processes
- Advanced Excel and financial systems proficiency
- Attention to detail and data accuracy
- Cross-functional communication and stakeholder management
Frequently asked questions
What does a Fund Administrator do on a daily basis?
Fund Administrators maintain the day-to-day operational integrity of investment funds by processing transactions, reconciling fund accounts, preparing financial statements, and ensuring accurate fund valuation. They coordinate between portfolio managers, investors, custodians, and external auditors to ensure all fund activities comply with regulatory requirements and fund documentation. Typical daily tasks include transaction verification, investor accounting, expense tracking, and reporting preparation.
What certifications or qualifications are most important for this role?
A strong foundation in accounting or finance is typically required—many Fund Administrators hold a bachelor's degree in accounting, finance, or business. Professional certifications such as CPA, CFA, or CAIA are highly valued and demonstrate expertise in investment operations. Experience with fund accounting software, knowledge of SEC regulations and GAAP standards, and familiarity with different fund structures (mutual funds, hedge funds, private equity) are important qualifications that distinguish top candidates.
What are the key responsibilities I should expect this person to handle?
Fund Administrators oversee transaction processing and settlement, prepare and reconcile NAV (Net Asset Value) calculations, manage investor account records, coordinate audits and regulatory filings, monitor fund expenses and accounting records, and produce investor reports and statements. They also maintain fund documentation, coordinate with custodians and third-party service providers, and ensure timely and accurate reporting to investors and regulators. The role requires strong analytical skills and meticulous attention to accuracy.
How does ECLARO help me hire a Fund Administrator?
ECLARO works with your team to understand your fund's specific operational needs, the expertise required for your fund structure, and the technical proficiencies essential for your operations. We source pre-screened candidates with proven fund accounting experience, verify their compliance knowledge and software expertise, and can arrange placements as contract staff or permanent hires depending on your hiring timeline and needs. Our staffing specialists ensure cultural fit and operational continuity for your fund.
Ways to hire through ECLARO
ECLARO can fill this role through contract or contract-to-hire staffing, direct placement, an Employer of Record (EOR), recruitment process outsourcing (RPO), or a dedicated offshore team in the Philippines (ECAPTIVE).